Case Study: Day Spa

employee scheduling software for spas South Jordan

An upscale day spa doesn’t just sell hot stone massages and detox scrubs, they sell an experience—a haven from the stresses of everyday life. Spa employees need to be extremely attentive to their clients’ needs to create the optimal spa experience. To keep a tranquil atmosphere, there must be order and organization behind the scenes. When a massage client waits a half hour for a late therapist who was confused about the schedule, the appointment starts out on the wrong foot and may never get back on track.

Scheduling Confusion Detracted From the Atmosphere

Our example day spa/salon was afraid that it would start losing patrons because staff scheduling chaos and just-under-the-surface employee job frustration detracted from what was supposed to be a relaxing, nurturing environment.

The scheduling system was about as outmoded as you can get, but surprisingly, not at all uncommon in the industry. The manager created a schedule on a dry erase board weekly. When guests canceled or rescheduled, or a staff member got sick, she erased and re-adjusted. She would try to text the personnel whose shifts were altered, but sometimes she got distracted and forgot—and even when she remembered, they often didn’t get the texts in time. (The twenty-five staff members had to keep their phones turned off and in their lockers while working, as the guest rooms were cellphone-free zones.)

The manager and the owner concluded that they desperately needed an automated scheduling system to tame the chaos and restore an atmosphere that would let employees cater to their visitors. The owner gave the manager a budget and directed her to research and select the one she thought was most appropriate for their organization.

A Quest for the Ideal Spa Employee Scheduling System

Determined to complete rigorous due diligence with this critical organizational process upgrade, the manager carefully compared features of the leading platforms and saw several demos. After painstaking investigation, she settled on Workforce Management Suite, which also turned out to be the most cost-effective.

Solution — Workforce Management Suite

TimeSimplicity for simplified day spa employee scheduling and mobile coordination.
TimeWorksPlus for integrated time and attendance tracking.

Scheduling Nirvana

TimeSimplicity’s drag-and-drop scheduling allowed the manager to establish schedules in just a few minutes and make changes in just a few seconds. The system handles part-time and contract workers just as handily as full time staff members. She doesn’t need to remember to text staff members whose shifts are changed because the system sends messages automatically. That feature alone is a real game-changer and has dramatically improved the company culture.

Job Satisfaction Restored

The system is cloud-based, so all staff can view the schedule anytime from a mobile device. Job codes ensure that the staff members with the needed certifications are scheduled appropriately. Everyone enjoys the time card self-management tools that empower staff members to check time cards and access HR information without having to go through the manager. Lastly, the system works seamlessly with their payroll service.

SwipeClock proudly offers the ultimate tool for streamlined spa/salon employee scheduling. If you own a spa or salon, we invite you to set up a demo of Workforce Management Suite.

Contact SwipeClock for information regarding WorkforceHUB™UPGRADE TODAY

SwipeClock offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and company.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our SwipeClock ROI Calculator.

We can get you up and running with Workforce Management Suite in minutes. Contact us today to schedule a demo.

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